TIMELINES

Arrivals and Accommodation

Please confirm your arrival and send us the “PRELIMINARY HOTEL RESERVATION & TRAVEL DETAILS” in Appendix 1 that shall be completed no later than 17th January 2022 to the e-mail accounts listed at the bottom of the form in Appendix 1.

Payments

Payment of the Accommodation shall be done based on Arrivals Form for all team members (players, coaches, team officials and LEN Officials) on the bank account specified in the chapter organizer of this bulletin.

Pre-payment of first 50% of the costs:

Pre-payment shall be done based on number of rooms booked and costs of extra meals. The amount to be pre-paid can be calculated using the Excel document Accommodation&Teams_Forms as there are formulas to help you to calculate total costs of the accommodation and costs of extra meals accordingly.

Note:

Prior to pre-payment the amount to be paid shall be confirmed by the organizer’s accommodation officer (see contact data in section organizer of this bulletin) and paid on the bank account indicated in section organizer) not later than 17th January 2022.

Please provide your final traveling and accommodation details and send us the “FINAL  HOTEL RESERVATION & TRAVEL DETAILS” in Appendix 2 that shall be completed no later than 10th February 2022 to the e-mail accounts listed at the bottom of the form in Appendix 2.

Payment of the second 50% of the costs shall be done not later than 10th February 2022.

Final invoice:

Final invoice will be provided by the organizer upon completion of the competition based on real data and costs of accommodation and meals consumed.

Any difference incurred (over payment, insufficient payment) shall be settled accordingly and will be indicated on the final invoice.

IMPORTANT DEADLINES

17th January 2022 submission of preliminary hotel reservation form
17th January 2022 50% deposit of hotel accommodation expenses
10th February 2022 submission of final flight/arrival details & rooming list
10th February2022 full settlement of hotel accommodation expenses